The recurring finance work we take over
Every due date gets its red line. Bookkeeping, bank reconciliation, GST returns, payroll coordination and monthly reporting — kept in one working ledger.
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- Telephone
- +65 6236 9283
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- Mon–Fri 9:00–18:00
Sat 10:00–13:00
What this covers
Judge your own scope
Each task below is set out in terms of what actually happens during the month, what you receive, and where a limit applies. Nothing here is bundled for the sake of a bigger invoice — a four-person consultancy with one bank account does not need the same scope as a twenty-person firm with trust movements, three entities and monthly partner drawings.
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Recurring tasks on this page — plus year-end and payable support where you need them
Bookkeeping
The daily record
Bookkeeping is the transaction-level work: coding income and expenses to the right accounts, matching invoices to receipts, recording disbursements paid on behalf of clients, and keeping the chart of accounts consistent with how you report.
For a professional services firm, the coding decisions matter more than the volume. A travel expense that is recoverable from a client and a travel expense that is firm overhead should not land in the same line — the first one affects a client's bill, the second one affects your margin. That distinction is why we read your invoices rather than only your bank feed.
How documents move
- Source documents — a shared folder, an email alias, or a direct feed from your invoicing tool Step 1
- Cut-off check — submissions in before the monthly cut-off post in the same month, later ones in the following period Step 2
- Coding and posting, with every exception written back to you so you know which month each entry landed in Step 3
You do not need to change how you send us paperwork. What matters is that client-recoverable items and firm overhead items can be told apart before we code them.
Record keeping
Coding in one line
Client-recoverable ≠ overhead
One travel expense affects a client's bill. The other affects your margin. They never share a code.
Bank reconciliation
And the feeds behind it
Bank reconciliation matches every line on your bank and card statements against entries in the ledger. On Xero and QuickBooks Online this runs against live bank feeds, which pull transactions automatically rather than waiting for a statement download. Where a feed is unavailable, we import statements on a schedule — a PDF or CSV statement is still reconciled, just a day or two later in the month.
Unmatched items are the interesting part. A duplicate supplier payment, a client receipt posted to the wrong invoice, a bank charge nobody coded — these surface during reconciliation and get cleared with you rather than parked in a suspense account until year end.
What surfaces and how we handle it
Duplicate supplier payment
Stopped before it clears twice; raised with you the same week.
Receipt against the wrong invoice
Moved to the right client and the aged debt list updated.
Uncoded bank charge
Coded to bank charges and confirmed, not left in suspense.
First two months
Practices with more than one bank account, or a foreign currency account, should expect reconciliation to take longer at the start. The first pass clears opening items that have been sitting in the ledger since the last set of books closed.
GST returns
And the supporting schedule
GST filing in Singapore runs on a quarterly cycle by default, with some firms on monthly filing. The return depends on entries carrying the correct tax code — and the schedule behind the return is what makes the numbers auditable six months later.
We prepare the figures, reconcile them against the ledger, and produce the working schedule that sits behind the return. Filing itself is handled by your own accountant or by us where your engagement covers it.
What the schedule separates
- Standard-rated supplies
- Taxable at the prevailing rate; the bulk of most practices' billed work.
- Zero-rated supplies
- Certain exports and specified international services, tagged separately on the schedule.
- Exempt supplies
- Items that fall outside the scope of GST; not mixed into taxable totals.
- Out-of-scope transactions
- Payments that never enter the GST computation, listed for the file.
Input tax claims need supporting documents; those sit in the same file.
Quarterly by default
Payroll coordination
The monthly sequence
Payroll coordination covers the recurring sequence around paying people: collating salary and variable pay inputs, preparing the payroll run, scheduling CPF contributions, and posting the resulting journals into the ledger so staff costs appear in the right period.
For firms with a small number of employees this is a short monthly task. The complexity arrives with part-time arrangements, mid-month joiners and leavers, bonuses, and director's fees paid annually — the items where a payroll register and the accounts need to agree.
Where payroll stays and where it stops
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Handled by us
Salary and variable pay inputs, the payroll run, CPF contribution scheduling, and journals posted so staff costs land in the right month.
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Sits with your advisers
Employment contract terms, statutory leave entitlements and work-pass conditions. These are coordinated by your HR adviser, employment lawyer, or the relevant authority.
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Where we say so
When a payroll question crosses into that territory, we tell you rather than answering it ourselves.
Management reporting
What you get and when
Reports are issued on an agreed date each month, typically within the first two weeks after period end, provided the source documents have arrived on time.
The core pack
- Profit and loss for the period
- Balance sheet
- Aged debtors schedule
Where supported
- Revenue broken down by client
- Revenue by service line
- Realisation and WIP, where you track time
Consistency rule
If the report changes shape every month, comparison stops being useful. We agree the layout during onboarding and change it only when your reporting needs genuinely change.
Part two of the ledger
Below: the supplier cycle, the year-end pack, what we leave to your advisers, and the scope conversation.
Accounts payable
And the supplier cycle
For firms with a steady supplier list, we can run the payable cycle: capture supplier invoices, match them to purchase orders or approvals where you have them, schedule payment runs for your authorisation, and reconcile the resulting payments.
This matters most where suppliers are paid on behalf of clients and the cost is recoverable — the same split as the coding decision, seen from the payment side.
We prepare
- Invoices captured and checked
- Matches against POs or approvals
- A scheduled payment run ready for review
You approve
- Authorisation stays on your side
- The bank instruction comes from your account
- Payments reconciled back to the ledger after they clear
Boundary
Payment authorisation always stays with you. We prepare, you approve, the bank instruction comes from your side or from a payment arrangement you control.
Year-end support
And the handover to tax
We prepare the year-end ledger: adjusting entries, accruals and prepayments, fixed asset register updates, and a reconciliation of every balance sheet account with a supporting schedule.
That pack goes to your tax adviser or accountant for the corporate tax computation and the annual filing with IRAS. We do not prepare the tax computation or file the corporate tax return — our job is to make sure the numbers handed over are clean and the audit trail holds up if anyone asks a question about them.
What we do not do
Clear limits, before you commit
We do not provide audit services, corporate secretarial services, or legal and tax advice. We do not sign off on your statutory accounts as an auditor, and we do not act as your tax agent unless a separate appointment exists.
Where your firm needs one of those functions and does not have it, we will say so plainly and leave the choice with you.
Who we work with
Professional services practices
We keep the books for small professional services firms in Singapore — consultancies, agencies and advisory practices where the partners bill their time and the monthly close falls to whoever has a spare afternoon. We work with firms that invoice several clients each month and want the coding, the bank reconciliation and the GST schedule handled consistently, month after month. We work with practices that use Xero or QuickBooks Online and are happy to keep using either. And we work with firms that have grown past the point where the founder can hold the finance work in their head — usually somewhere between four and twenty people, sometimes with a second entity and sometimes with trust movements to record.
4–20
The typical size range we are built for. Larger firms still work with us — the scope just carries more accounts and more entities.
Next step
Ask about your scope
Walk through a short list of what your firm actually does each month. We will say which tasks we would take over, which we would leave with you, and what the sequence looks like.